ExtractDoc Helps Manufacturing Firm Slash Invoice Processing Time by 85%
ExtractDoc, a leading AI-powered document automation platform, is helping enterprises across manufacturing, logistics, and e-commerce streamline their invoice workflows by turning manual, error-prone processes into fast, scalable systems of record.
The company recently worked with a mid-sized manufacturing business that was struggling with time-intensive and fragmented invoice handling. The finance team was spending more than 25 hours per week manually entering invoice data, often resulting in delayed vendor payments, internal bottlenecks, and human error that impacted financial operations.
The Challenge: Legacy Processes Slowing Growth
Despite the brand’s growth trajectory, its back-office operations remained mired in routine data entry. Invoices arrived via scans, PDFs, and emails, and were manually processed into ERP systems — a practice vulnerable to delays and inaccuracies.
The company realised it needed a new approach that aligned with its ambitions to grow without bloating its team or introducing risk. It sought a system that would:
- Significantly reduce invoice processing time
- Improve data accuracy and consistency
- Integrate with existing ERP systems without disruption
- Scale effortlessly as the business expanded
The Solution: Smart Invoice Automation with ExtractDoc
The company selected ExtractDoc’s AI-powered document extraction platform to replace manual workflows with streamlined, intelligent automation. ExtractDoc uses advanced OCR (optical character recognition) and machine learning to convert unstructured invoice formats into structured, validated data, ready to be ingested by ERP and accounting systems.
ExtractDoc integrated directly with the firm’s existing ERP platform, allowing a seamless transition without reengineering core systems.
“We weren’t looking to reinvent our tech stack,” said the company’s Finance Lead. “We needed something that would work with what we had — but make it infinitely faster. ExtractDoc delivered.”
Within weeks of deployment, the system was up and running in parallel with the legacy process. Users could compare and verify data across both systems, ensuring confidence before going live fully.
How It Worked: A Fast, Phased Rollout
The implementation was done in phases:
- Pilot Run — ExtractDoc was tested on a subset of incoming invoices to validate extraction quality
- Parallel Operations — Both manual and ExtractDoc-driven processes ran side by side for verification
- Full Migration — Once accuracy reached 99%, the legacy system was phased out
The platform automatically extracted, validated, and routed invoices in minutes — a sharp contrast to the hours it previously took.
Results and Business Impact
Since implementing ExtractDoc, the manufacturing firm has realised measurable benefits:
- 85% reduction in invoice processing time
- Dramatic drop in data entry errors
- Faster vendor payments and improved supplier relationships
- Finance team reallocated to high-value strategic initiatives
The firm now uses ExtractDoc as a foundational part of its enterprise operations — not just for efficiency, but as a model for future digitisation projects.
“We went from drowning in paperwork to focusing on growth,” said the firm’s CFO. “ExtractDoc didn’t just improve how we work — it changed what we’re capable of.”
Paving the Way for Industry-Wide Transformation
The successful transformation helped ExtractDoc identify broader opportunities to support companies with similar needs in manufacturing, logistics, and retail. As a result, the company is expanding its platform capabilities and working closely with ERP vendors to ensure plug-and-play compatibility and smarter workflow design.
“Every business wants to grow without getting stuck in the mud of manual work,” says [CEO/Head of Product], ExtractDoc. “Our platform is the bridge from bottlenecks to breakthroughs.”
Looking Forward
ExtractDoc’s automation platform continues to evolve, helping customers unlock scalable document processing across invoices, purchase orders, and more. For companies navigating growth in fast-paced markets, ExtractDoc offers a clear path to streamlined operations and lasting efficiency.
Try ExtractDoc today with a free demo at www.extractdoc.com
Let your team focus on what matters — not paperwork.